Job type
PermanentLocation
LeicesterWorking Pattern
Full-timeSpecialism
Personal Assistant / Executive AssistantsIndustry
ConstructionPay
Paying up to £40,000
Executive Assistant, Leicester, paying up to £40,000
Your new company
My client, a reputable organisation in Leicester, is looking to recruit an Executive Assistant.
Your new role
- Assist and support the directors by carrying out any administrative tasks as and when required, such as travel arrangements, diary management and expense claims.
- Arrange and coordinate internal and external meetings, including lunches as required.
- Attend meetings, when appropriate, recording any notes and actions, providing timely follow-ups and chasing colleagues within the organisation as appropriate.
- Assist with managing key clients including entertaining at hospitality events.
- Collate information provided into packs/presentations that may be required - demonstrating high level presentation skills.
- Book and co-ordinate conference calls and regular meetings; keep relevant email distribution lists up to date; distribute minutes and decks after meetings.
- Help plan and organise special events such as conferences, team away days and social events.
- Assist with recruitment of new hires, partnering with hiring managers and recruitment team
- Assist with the onboarding process of new staff members and conduct exit interviews as required.
- Write up, issue and file HR paperwork as required by the Directors (e.g. contracts, letters etc).
- Update and publish company policies, focusing on The Employee Handbook.
- Manage the Private Health accounts for all of the businesses, developing a close relationship with the Groups account manager.
- Maintain documents on the shared drive and intranet platform.
- Regularly maintain the Master Employee File, ensuring all information is up-to-date.
- Assist with any requirements for office/ warehousing space, manage and implement office moves/renovations as required by the business.
- Project management as required by the Directors.
- Script and create internal communications and external PR statements, when necessary.
- Additional ad-hoc duties as required by the business in line with business objectives and needs.
What you'll need to succeed
- 5+ years of personal/ executive assistant experience.
- Excellent attention to detail.
- Advanced Microsoft PowerPoint skills and an aptitude for creating visuals from data.
- Excellent organisational skills and ability to prioritise effectively.
- Excellent command of written English with copy accuracy.
- Ability to work effectively under pressure and to tight and flexible deadlines.
- Demonstrable experience in a role at this level within a fast-paced and varied environment.
- Excellent IT skills with proven experience with Office (Outlook, PowerPoint, Word, Visio etc).
- Professional and friendly telephone manner.
- Experience in a self-led role where tasks have been successfully navigated with little or no direction.
- Client-facing ability and experience.
- Multi-divisional experience – working across departments and teams to get things done.
- Acting with the highest degree of confidentiality.
What you'll get in return
You will be rewarded with a permanent contract plus other benefits upon successfully passing probation.The role is office based Monday to Friday 8.30 - 5pm
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.