Filter Results

  • Filter by Pay
  • Filter by Job Type
  • Filter by Working Pattern
  • Filter by Distance From
  • Filter by Industry
  • Job type

    Permanent
  • Location

    Nottingham
  • Working Pattern

    Full-time
  • Specialism

    Administrators
  • Industry

    Construction
  • Pay

    Circa £25k
  • Closing date

    24 Jun 2024

Administrator Perm role Sutton in Ashfield

Your new company

You will provide contract administration support for all live maintenance contracts, including planned Preventative Maintenance and any additional work. To assist the Contract Manager and Contract Supervisor with the day to day running of the contracts.


Your new role

You will be required to

Operation of bespoke computer added facilities' management system
Provide helpdesk administration, answering telephone calls and action accordingly
Complete weekly timesheet routine
Assist the Contract Manager and Contract Supervisor with weekly Planning/Programming routine to adjust labour and subcontractors to ensure planned and unplanned workload can be met.
Run reports for PPM/Subcontractor visits and issue tickets to technicians.
Organise Subcontractor visits, chase completed paperwork and close down completed Subcontractor tickets
Review Overdue PPM and action with Contract Manager and Contracts Supervisor
On a day-to-day basis, they create and issue daywork tickets to technicians, including placement of supplier and subcontractor orders.
Daily review returned PPM and daywork tickets and re-issue rejected/part completed tickets. Liaise with the Contract Manager / Supervisor identifying further actions, e.g. purchasing materials/organising subcontractor visits.
Review completed daywork tickets and collate information packs for invoicing
Discuss subcontractor/supplier queries and resolve as necessary
Review un-invoiced daywork report and action
Review WIP report and un-invoiced daywork report for the monthly Operations meeting.
Save electronically and/or scan in completed specialist reports/test sheets from technicians and Subcontractors into the live job folder system.
File paperwork within office live job folders as required
Liaising with a Contract Manager ensuring standard operating procedures operation of bespoke computer added facilities Management system
Provide helpdesk administration, answering Telephone calls and action accordingly
Complete weekly timesheet routine
Assist the Contract Manager and Contract Supervisor with weekly Planning/Programming routine to adjust labour and subcontractors to ensure planned and unplanned workload can be met.
Run reports for PPM/Subcontractor visits and issue Tickets to technicians.
Organise Subcontractor visits, chase completed Paperwork and close down completed Subcontractor tickets
Review Overdue PPM and action with Contract Manager and Contracts Supervisor
On a day-to-day basis, create and create day-work tickets to technicians, including placement of supplier and subcontractors. Orders.
Daily review returned PPM and daywork tickets and Re-issue rejected/part completed tickets. Liaise with the Contract Manager / Supervisor identifying further actions, e.g. purchasing materials/organising Subcontractor visits.
Review completed daywork tickets and collate Information packs for invoicing
Discuss subcontractor/supplier queries and resolve As necessary
Review un-invoiced daywork report and action
Review WIP report and un-invoiced daywork report For the monthly Operations meeting.
Save electronically and/or scan in completed specialist reports/test sheets from technicians and Subcontractors into the live job folder system.
File paperwork within office live job folders as required
Liaising with Contract Manager ensuring standard operating procedures

What you'll need to succeed

Be computer literate with experience in Microsoft office

Be willing to learn new skills
Have a dynamic approach to the role
Organising, compiling and issuing report
Requesting and chasing specialist sub-contractor updates
Arranging and coordinating service visits
Reviewing and organising contracts and responsibilities


What you'll get in return


Competitive salary
25 days holiday (up to 30 days with service) plus bank holidays
Flexible holiday scheme
Private healthcare scheme
Pension scheme
Employee owned business
Wellbeing and employee assistance programme



What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Get job alerts for this search

Be the first to hear about jobs which match your search criteria