Job type
TemporaryLocation
BelfastWorking Pattern
Full-timeSpecialism
AdministratorsIndustry
Government & Public ServicesPay
£11.92 per hour
Administrative Assistant/Receptionist, Temporary, £11.92 per hour
Your new company
Hays is working with a reputable further education organisation who are looking for a temporary Administrative Assistant/Receptionist to provide a comprehensive reception and administrative support.
Your new role
- Provide an efficient reception service and/or receive and respond to routine enquiries from/to customers/visitors (email/telephone/face-to-face), escalating requests as appropriate.
- Reproduce letters/documents/presentations typically using standard formats or templates.
- Carry out record keeping, filing, photocopying and data entry to ensure accurate records are maintained.
- Run automated or routine reports to support established information requirements
- Interrogate relevant databases to produce management information as required
- Check information/figures against source data and report any anomalies
- Enter data onto existing databases and/or spreadsheets.
- Provide administrative support to contribute to the smooth operation of Programme, Placement and International activities (e.g. mail shots, event/conference registrations)
- Assist with the organisation of internal or external meetings/events/conferences through booking meeting rooms and processing catering requests and collating information or materials.
- Prioritise allocated tasks within daily routine to ensure work is completed to time and appropriate standard.
- Follow established ordering procedures to ensure adequate supplies/resources (e.g. stationery) are available (within pre-determined limits) to meet work requirements.
- Processing forms and documentation following set procedures (e.g. invoices).
- Co-operate with other colleagues in the team, as directed, to contribute to the achievement of work objectives.
- To work flexibly, providing administrative support to other departments if required.
What you'll need to succeed
- 2 years of experience within a busy office environment
- Excellent communication skills, with the ability to handle routine enquiries efficiently via email, telephone, or face-to-face and escalate requests when necessary.
- Familiarity with standard office software to reproduce documents, presentations, and manage data entry, including Microsoft Office
- Organisational skills, capable of record keeping, filing, photocopying, and maintaining accurate records.
- Attention to detail and accuracy, able to report any discrepancies.
- Experience with entering data into databases and spreadsheets.
- Experience in assisting in organising meetings/events/conferences, including booking rooms and processing catering requests.
- Time management and can prioritise tasks to ensure work is completed on time and to the required standard.
- Ability to work cooperatively with colleagues to achieve work objectives.
What you'll get in return
- £11.92 per hour
- Temporary ongoing
- Immediate start
- Online timesheets with weekly pay
- Access to retailer discounts
- Access to thousands of learning and development courses
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.