Your new company

Our exclusive client is one of Scotland's leading accountancy and advisory firms. They are looking for a Front Office Administrator to join their recently renovated firm in Kilmarnock.

Your new role

The main responsibilities of the role include:

• Welcome Visitors: Greet all visitors to the Kilmarnock office with warmth and approachability.

• Visitor Assistance: Accompany visitors to and from meetings, and provide refreshments as needed.

• Meeting Room Setup: Be responsible for preparing the boardroom and meeting rooms for appointments, and ensure they are reset after each meeting.

• Security Awareness: Monitor visitor access and maintain security protocols.

• Reception Maintenance: Keep the reception and meeting rooms (including the boardroom and small meeting rooms) tidy and well-maintained.

• Mail Handling: Process outgoing mail by franking it, recording details in the mail book, and taking it to the Post Office. Also, receive and sort incoming mail and deliveries.

• Client Records: Handle any client books or records delivered to the office, ensuring they are promptly passed on to the relevant manager.

• General Administration: Assist with general administrative tasks to support the work of the four Kilmarnock-based partners.

• Additional Duties: Performing any other reasonable administration duties required by the firm.

If you are an experienced customer focused administrator, then this is the role for you!

What you'll need to succeed

• Professional Office Experience: Demonstrated experience working in a professional office environment.
• Diary Management: Proficiency in electronic diary management.
• Interpersonal Skills: Excellent interpersonal and communication skills, enabling professional interactions with a diverse range of contacts - both internal and external to the firm.
• Communication Proficiency: Strong written and oral communication skills.
• IT Competence: Solid foundational IT skills, particularly in Microsoft Office applications: Outlook, Word, and Excel.
• Confidentiality and Discretion: Ability to handle sensitive information with discretion and maintain confidentiality.
• Calm Under Pressure: Capable of managing a busy reception area while remaining composed under pressure.

What you'll get in return

• 25 days annual leave + bank holidays.

• Company pension contribution.

• On-site parking.

• Competitive salary and career progression opportunity.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.