• Are you ready for a dynamic role to develop your current skills as a Personal Assistant?

• Have you worked in the public sector previously?

Your new role in detail

• To work effectively, efficiently and flexibly in support of the Director and Deputy Director.
• To proactively manage incoming emails, correspondence and telephone enquiries by responding directly, redirecting to the correct recipient etc. and to deal with outgoing communications appropriately.
• To maintain and manage the diary of the Director and Deputy Director, to ensure time is utilised effectively and efficiently
• To manage the Communications Inbox for the PSC team.
• To liaise with the Finance department regarding payment of PO orders.
• To book transport and accommodation for the Director and Deputy Director.
• To maintain the electronic and paper filing systems used by the Director and Deputy Director and team members, including scanning documents where necessary.
• To organise meetings, including PSC team meetings, Director Lunches with staff, and meetings of SEG (Staff Engagement Group), involving internal and/or external people: arranging dates and venues, ordering refreshments, co-ordinating the production and circulation of agendas and papers in a timely manner before the meetings, attending meetings to take minutes, distributing minutes.
• To ensure external visitors are notified in advance to reception (for security purposes), and to welcome and assist visitors on arrival.
• To type letters, reports etc. in Word, including assisting others by re-formatting documents.
• To prepare high quality PowerPoint presentations for the Director and Deputy Director.

What you need to do now

This is a 9-month temporary role, hence we are looking for experienced Personal Assistants to hit the ground running.

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or email your most up-to-date CV directly to lorena.defreitas@hays.com