Job type
TemporaryLocation
LondonWorking Pattern
Full-timeSpecialism
Executive Support And SecretarialIndustry
Government & Public ServicesPay
£19 per hour
Personal Assistant to 3 Deputy Directors
Your new role
The Personal Assistant (PA) will provide the full range of secretarial and administrative support to 2-3 Deputy Directors within the portfolio assigned, as well as providing admin support to team managers where capacity allows. The post-holder will also work closely with other Executive Assistants (EAs) and PAs across their directorate and the organisation, and will be a key member of a busy and collaborative EA/PA cohort.
Your duties
- Proactive management of Deputy Directors’ diaries, effectively dealing with diary clashes and leading/attending diary meetings to understand the priorities.
- Work collaboratively with teams across the directorate to provide a wide range of logistical and administrative support.
- Work collaboratively with other PAs across the directorate, providing cover for the directorate’s PAs and EA where required.
- Manage the diaries of the Deputy Directors, ensuring their time is well spent and managed efficiently, and undertake general administrative duties as required.
- Ensure the Deputy Directors receive relevant papers and briefings in a timely manner, so they are fully prepared for meetings and events.
- Develop and maintain excellent working relationships with colleagues in the directorate and across the wider organisation, to ensure a high level of service to the Deputy Directors.
- Work as an effective and approachable team member, contributing to team meetings within the team, covering for another PAs/EA within the directorate as requested.
- Any other tasks commensurate with the role.
Essential
- Experience working in a Government organisation.
- Understanding of the unique demands and challenges within the Civil service sector.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or email Lorena.defreitas@hays.com directly.
If this job isn't quite right for you, but you are looking for a new position as a Personal or Executive assistant in the Public sector, please contact Lorena De Freitas for a confidential discussion on your career.