Your new company

Your new role

• Undertake executive assistant duties including electronic archiving of documents (include agreed systems for managing emails with the Senior Leadership team), note and minute taking (by either physical attendance of meetings or virtually), word processing, photocopying, and dealing with general communications.
• Managing and maintaining the smooth running of the Senior Leadership team diaries using judgment to prioritise the SLT work schedule in accordance with changing priorities, liaising and negotiating with all relevant parties in an efficient and effective way.
• Managing the shared mailbox and providing a triage service to the Senior Leadership team mailboxes as and when required, ensuring prompt and effective action using discretion and judgement to handle urgent, sensitive or confidential matters whilst adhering to data protection policies.
• Prioritise own workload and work with minimum supervision.
• Through liaison and co-operation with colleagues/managers, ensure the seamless provision of an effective and efficient administrative and executive assistant services to the Senior Leadership team. Occasionally support may be required to the Academy Executive Board.
• Influence colleagues to support activities where necessary to ensure service provision is achieved.
  
  Assist in recruitment and selection as appropriate and is involved in the departmental induction and orientation programme/s.
  
  
• Manage the forward planning and preparation of briefings for the Senior Leadership team for meetings and reporting on follow up actions, any areas of concern or potential conflicts. On a weekly basis prepare and collate, to underpin the diary and future forward weeks planning, escalating issues and concerns as appropriate, well in advance.
  Summarise activities and use these briefings to draft a report for the Senior Leadership team.
• Maintain appointment diaries for the Senior Leadership team and, as necessary, makes appropriate arrangements e.g. booking rooms for meetings, refreshments, travel and parking arrangements. Arrange training and development activities for CPD/Networking meetings in line with the above points.
• Coordinate and finalise information required for key documents, on time and to a high standard e.g. annual reports, strategic documentation for key stakeholders including the Department of Health and Social Care.
• Support other engagement activities of the Senior Leadership team and Academy Executive Board for wider connectivity with the organisation.
• Deal with complex enquiries, investigating and researching matters, thereby providing appropriate information/guidance and advice, escalating issues to the Senior Leadership team (as appropriate).
• Liaise with external stakeholders and with internal departments/colleagues to access appropriate information/advice as required to fulfil the role.
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What you'll need to succeed

What you'll get in return

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.