Job type
PermanentLocation
ReadingWorking Pattern
Full-timeSpecialism
Personal Assistant / Executive AssistantsIndustry
Technology & Internet ServicesPay
Paying £40,000 to £45,000 per annum
Executive Assistant and Office Manager
This position is multifaceted and demands flexibility and a strong commitment to delivering results in a fast-paced environment. As a crucial member of our central support team, you will oversee office management and serve as an executive assistant to the senior leadership team.
Executive Support for Leadership Team:
- Calendar Management: Handle calendar management for the executive team.
- Meeting Coordination: Arrange meetings, prepare agendas, collate reports, take minutes, and follow up on action items.
- Email and Document Management: Respond to emails and handle document requests on behalf of executives.
- Event Organisation: Coordinate various events, including annual sales kick-off meetings and staff functions.
- Travel Arrangements: Organise travel arrangements and itineraries as needed.
- Expense Management: Manage expense claims and maintain records of credit card receipts.
Office Management:
- Reading Office Support: Oversee all aspects of office management, primarily supporting our Reading office. Additionally, they provide remote office administration.
- Landlord Relationships: Maintain relationships with landlords to ensure smooth functioning of all office spaces.
- Line Management: Supervise the office administrator.
- Ad-Hoc Requests: Address any ad-hoc requests that arise.
Requirements:
- Strong Organizational Skills: Demonstrated ability to handle multiple tasks and prioritise effectively in a dynamic environment with competing priorities.
- Effective Time Management: Proficiency in organising and coordinating concurrent projects, calendars, and meetings.
- Exceptional Interpersonal Skills: Ability to build positive working relationships with key stakeholders.
- Communication Proficiency: Excellent written and verbal communication skills, including proficiency with office productivity tools.
- Adaptability and Team Player: Willingness to adapt to changes and collaborate as a flexible team member.
- Confidentiality: Ability to maintain confidentiality regarding company and employee information.
Benefits:
- £40,000 - £45,000 per annum
- Hybrid – 2 days in the office, 3 days at home
- 25 days annual leave
- Death in Service
- Pension
- Healthcare
- Company Bonus (dependent on company performance)
- Cycle to work scheme
