Personal Assistant

Personal Assistant

JOB TITLE – PA/ Admin Manager

London Victoria

Your New Company

With over 244 offices in 33 countries across the globe, Hays are the largest specialist recruitment agency. Hays is recognised in the recruitment sector for its industry leading training & development opportunities.

Duties

PA Support

  • Confidential administrative and secretarial support to MD
  • Co – Ordinating the MD’s diary
  • Arranging accommodation and Travel for MD
  • Preparation for regional operational meetings, venue booking, refreshments, Agenda’s, reports, and presentations
  • Attendance at Regional Meetings, Taking and producing minutes
  • Typing of letters and emails
  • Managing all incoming and outgoing correspondence
  • Completion of expenses
  • Ad hoc Projects for MD’s and Directors

General Office Management

  • Consult with security in terms of general office maintenance when needed
  • Approve stationary orders including team / coffee etc
  • Consult with the Handyman / property team to book in repairs to the office / toilets / kitchens as and when needed
  • Consult with IT / Lynne in terms of IT equipment / phones etc
  • Resolve printer issues with New Malden as and when the need may arise order replacement toners etc
  • Approve Stationary orders
  • Clearing marketing and cupboards as and when needed
  • Resolving Teams issues as and when they arise and moving consultants to the appropriate team

Team Management

  • Management of the administrator’s and compliance administrators approximately 12 in total
  • This includes managing sickness / holiday, monthly reviews and PCR’s also recruiting for replacements when we have leavers, organising cover for holiday and or additional projects / work as and when they arise
  • Ensure Audits are actioned immediately, with the support of the relevant CA’s and aim to be getting 95% on them
  • Monthly attendance on compliance calls to ensure we are keeping up to date with any new compliance information / processes, also to discuss the monthly SDR’s
  • Delegating to Admin reports that might be needed for BD days and any other ad hoc duties from Managers and Director’s

Business Support

  • Distribution of fee data and other Figures to regional offices
  • Produce Daily/ Weekly/ Monthly ad-hoc management business reports and league tables relating to activity, margins, and fees
  • Producing presentations and tracking figures for Regional /national incentives
  • Organising Conference Calls
  • Local and National event organisation
  • Requesting access to and managing distribution lists and or team drives
  • Raising Change of details when required
  • Logging absence
  • Taking notes for disciplinary meeting’s
  • Any other ad hoc duties that may arise
  • Greeting New Starters on their first day and ordering their passes
  • Contract amendment, leaver, and internal transfer paperwork
  • Maintaining staff absence records on internal system
  • Providing holiday cover for other PA’s when required

As a global FTSE 250 business, Hays can offer you all the tools for a successful career. Hays works on a flexible hybrid basis where you’ll be able to work 50% from home and 50% from our central offices. You’ll also have access to all our wide range of benefits including cycle to work, private healthcare options, buy & sell leave, shopping discounts, dedicated services for mental health support & wellbeing plus a monthly wellbeing hour to use at your own discretion plus our ‘Hays Helps’ days which are additional paid leave to dedicate your time to charity or local causes.

At Hays, we share a passion for creating a culture where there are opportunities for our people to flourish and succeed, whatever your background. We know that diversity of perspective and an inclusive approach, which encourages those experiences and views to be heard, is great for business and therefore your career with us.

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Summary

Job Type
Permanent
Working Pattern
Full-time
Industry
Accountancy & Finance (HSR)
Location
London - Vic Ebury Gate PSEC
Specialism
Accountancy & Finance (HSR)
Ref:
933