Office Manager Job, Ipswich, Suffolk
37 hours per week - 8:00 – 16:00 - Monday to Friday
School Office Manager Job, Ipswich, Suffolk
Term time role (40 weeks per year)
£20343 per annum (term time + 1 week) - FTE £26466 per annum
About your new school
This primary school is a 1 form catholic school which has pupils from a very wide catchment, including all parts of Ipswich and west to Stowmarket and beyond. Most of its pupils, however, live in the mixed housing areas of the Whitton, Whitehouse and Castle Hill wards. Family and community are very important for the school, and they pride themselves on being a family-orientated school, where children feel safe, loved, valued and nurtured by the adults who care for them each day.
Your new role as Office Manager
As the Office manager you will:
• Work as part of the administrative team in supporting the school and wider Catholic Multi Academy Trust by providing secretarial support to the school leadership team and acting as Clerk to the Governors by arranging and attending all meetings taking minutes and providing general support for effective conduct of their business in accordance with articles of government.
• Working in close liaison with the leadership team making decisions on day-to-day operational matters with guidelines of work plans, policy, procedure etc. such decisions include; planning and prioritising, allocating and organising work, developing and using new technology, monitoring performance, taking remedial action as required.
• Provide timely and effective operation of secretarial and administrative support service to the leadership team in accordance with good secretarial practice.
• Act as Clerk to the Governors to ensure timely and effective support to the Governing Body by attending and minuting all meetings and providing a general support
• Management of Administrative Assistant/Reception - security/visitors ensuring visitors book is maintained.
• Supervision of Administrative Assistant, allocating and monitoring work as required, checking for quality and accuracy.
• Assess training needs of back-office support staff and arrange training accordingly.
• Maintain stationery and other school supplies and order new supplies as necessary.
• Participate in the safer recruitment process, including short listing, interviews and preparation of recruitment material for staff supervised – including DBS checks and day to day management of the central single record
• Promote the safeguarding and welfare of pupils according to Health & Safety and Safeguarding policies and training
• Participating in the prioritisation, organisation and monitoring of day to day operations.
• Ensure ordering of goods and supplies and approval of invoices for payment within agreed regulations. Monitor quality of purchases. Seek out new suppliers.
• Liaise with the central Trust finance team in monitoring payroll information, checking for accuracy and ensuring compliance with the pay policy.
• Locating, collating, analysing and presenting information.
• Line manager to caretaker and cleaners - involvement with recruitment process.
• To be fully conversant with Health and Safety regulations and ensure they are complied with in line with statutory and Trust expectations
• Liaise with the Trust premises manager and contractors with regards to maintenance and servicing on site.
• Ensure that all the staff records are kept up to date and secure in line with Trust data management policies.
• Oversight of the school website and production of school publications, in particular the curriculum booklets, prospectus and newsletters.
What you'll need to succeed
• English & Mathematics to a high standard (A-C or equivalent)
• NVQ3 in Business Administration (not essential)
• Working in an office environment at senior level
• Knowledge of Data Protection
• Analysing and evaluating data
• Excellent attention to detail
• Excellent literacy/numeracy skills
• Competent use of IT packages including word processing, and SIMS
• Ability to use relevant office equipment effectively
• Ability to plan, organise and prioritise (essential)
• Commitment to promoting the Catholic ethos and values of the school
• Commitment to acting with integrity, honesty, loyalty and fairness to safeguard the assets, financial probity and reputation of the school
• Ability to work under pressure and prioritise effectively (essential)
• Commitment to maintaining confidentiality at all times
• Commitment to safeguarding and equality
• Adaptable to change
• Ability to deal with difficult situations effectively
What you'll get in return
In addition to a salary of £20343 for 40 weeks worked with 12 weeks holidays, you will also benefit from an excellent pension scheme and free parking.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. #4206968