PA/Office Manager to CEO

EA to CEO job, Westferry London, Enhanced DBS required, initially 2 months, potential to go permanent

Your new company

You will be working for a small educational based charity, in the city of London.

Your new role

To ensure that the Chief Executive Officers’ office is run in a smooth and efficient manner which will require the following skills:

  • Direct Executive Support for the Chief Executive Officer
  • Executive Co-ordination
  • General Office Administration

1. Support for the Chief Executive Officer
  • Provide administrative support to the Chief Executive Officer.
  • Deal with correspondence, reports and ensuring an accurate flow of information is maintained.
  • Organise and maintain the Chief Executive Officer’s diary and schedule meetings.
  • Create and maintain accurate and confidential filing and record keeping systems.
  • Undertake a variety of administrative duties and/or ad hoc research on the instruction of the Chief Executive Officer.
  • Liaise with the LA, Trust Partners, Chair of Governors and other governors, Senior Officers and other staff, as appropriate, on behalf of the Chief Executive Officer.
  • Liaise with key staff to prepare reports for internal/external school meetings as required.
  • Initiate routine and non-routine communication with minimal recourse to the Chief Executive Officer.
  • Forward plan with the Chief Executive Officer to ensure actions are completed and meetings are scheduled in the calendar.
  • Manage the complaints procedure.
  • Ensure all organisation’s publications are proof read and fit for purpose

2. Executive Co-ordination
  • Plan and schedule Executive team meetings.
  • Take minutes and circulate papers for Executive team meetings.
  • Work with members of the Executive team, and the Senior Leadership team of the trust and its schools, to co-ordinate actions or events.
3. General Office Administration
  • Provide a central administration support for organisation and the staff that work there, ensuring it runs smoothly by managing service and office supply contracts and meets all health and safety requirements.
  • Provide a virtual reception service for the trust being the first point of contact for general enquiries. Ensure that messages are passed on accurately and quickly. Maintain suitable records of all enquiries. Be aware of new business opportunities, and the sensitive nature of some information, on each contact.
  • Ensure there is sufficient stationary, opening, date-stamping post and distributing mail and managing any other general administration support required.

4. Other
  • Complying with the organisation's Equal Opportunities, Child Protection, Confidentiality, Heath & Safety at Work, Security and other policies, assisting with their development and promotion within the School, reporting all concerns to an appropriate person.
  • Attending all staff, School of Education or other meetings as required.
  • Undertaking additional duties and responsibilities that may arise from time to time, commensurate with the scope and grade of the post.

What you'll need to succeed
  • Good working knowledge of Microsoft platform products (Word, Excel, etc).
  • Good working knowledge of admin systems.
  • Working knowledge of child and data protection legislation.
  • Good Honours Degree or equivalent (preferably within English, communications or administration).
  • GCSE English and Maths A*-C or equivalent.
  • Significant experience working as a PA.
  • Excellent admin and IT skills including Word, EXCEL, email and the internet.
  • Highly developed organisational skills.
  • Excellent interpersonal and communication skills (both oral and written).
  • Ability to manage budgets.
  • Experience in the use of electronic data transmission.
  • Experience in social media and modern communication technology.
  • A qualified First Aider or willing to undertake the necessary training.
Achieving Results
  • Ability to maintain effective and accurate records.
  • Ability to work independently and take initiative when appropriate.
  • Flexibility and ability to work as part of, and contribute to, a team.
  • Sound time management skills, including ability to determine priorities and deal with conflicting deadlines.
  • Ability to pay close attention to detail.
  • Ability to work under pressure.
  • An understanding of the necessity for maintaining strict confidentiality, where appropriate.
  • Resourcefulness, enthusiasm, patience and a sense of humour.
Engaging With Others
  • Ability to interact effectively with colleagues, young people, parents, visitors and outside agencies, including the ability to promote the image of the Trust.
Valuing Diversity
  • Experience, or empathy with, working in a multicultural environment.
Learning Effectively
  • IT literate and willing to undertake further training as required.
  • A commitment to continuous professional development.
  • A satisfactory Enhanced DBS disclosure, or receive one prior to commencement of post

What you'll get in return
A good hourly rate working within a SME that focuses on supporting schools - with a good location based near Canary Wharf, and the potential to go permanent.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.


Job type:
Working Pattern
Charities & Not For Profit
Personal Assistant / Executive Assistants
Apply Now

Talk to a consultant

Talk to Rody Merheb, the specialist consultant managing this position, located in Victoria

1st Floor, Ebury Gate, 23 Lower Belgrave Street

Telephone: 02072598747

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